Thursday, January 25, 2007

Club Constitution



Rule 1 Name: The name of the club shall be “Dublin G.A.A. Supporters Club”,
hereinafter referred to as the Club. (Registered).

Rule 2 Objects: To assist, promote, encourage and support Dublin County in all G.A.A. activities and social events. The Club shall specifically be precluded from involvement in the following areas:

(a) County Board and team appointments.
(b) Management and selection of County teams.
(c) Management and team expenses.

Rule 3 Membership:
(1) The membership of the Club shall extend to all persons whose interest coincide with Rule 2 above.
There will be two categories of membership:

(a) Adult Members - Persons 18 years or over on
1st of January of membership year.
(b) Junior Members - Persons under 18 years on 1st
of January of membership year.

Honorary members may be elected on a majority vote of the Executive Committee.

(2) The annual subscription shall be set at the A.G.M. or at a special meeting called for that purpose.

(3) The annual subscription for each category of member shall become due at the AGM.

(4) Application for membership must be made on the prescribed form obtainable on request from the Honorary Secretary and must be approved by the Executive Committee.

(5) The application form must bear the signature of applicant, proposer and seconder, both of whom must be members of the club.

(6) The Executive Committee reserve the right to accept or refuse membership to anybody without prejudice to themselves.

(7) The receipt of membership card by the applicant shall be considered an intimation to him/her that he/she has been duly elected a member of the Club. A copy of the Constitution shall be supplied to him/her.

(8) Any member whose annual subscription has not been paid by 31 December, following notification that same is due, shall cease to be a member of the Club.

(9) The Executive Committee shall refer to the Disciplinary Committee any matter with regard to members whose conduct or actions are, in their opinion, prejudicial to the interests of the Club.

(10) The Disciplinary Committee shall have power to expel, suspend or otherwise deal with members who have been referred to them under the terms of rule (3.9) above.

(11) The Executive Committee shall have discretionary power to re-instate to membership, under such terms as they see fit, any person who has been dealt with under subsection (3.10) above.

Rule 4 Control:
(1) The supreme authority of the Club shall be the Annual General Meeting and the Executive Committee elected thereat shall administer the business affairs of the Club, subject to the overall authority of the County Committee and the rules of Cumann Luthchleas Gael as defined in the Official Guide of Cumann Luthchleas Gael.

(2) The Executive Committee shall consist of the following:
Chairperson, Vice Chairperson, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer and 4 elected members. The Chairperson will take office upon election.

(3) Nominations for election to the Executive Committee to be made at the A.G.M. If the nominee cannot be present at the A.G.M. for genuine reasons he/she must provide the Executive Committee with sufficient notice of the fact.

(4) The proposer and seconder must be present at the A.G.M.

(5) Election to the Executive Committee shall be by simple majority vote by those eligible to vote at the A.G.M.

(6) All Adult Members, as in Rule 3 subsection 1(a) above, and in good standing shall be eligible to vote on all matters appearing on the Agenda of an Annual General Meeting, Special General Meeting or an Extraordinary General Meeting.

(7) The term of office of the Executive Committee shall be from the end of the meeting at which it was elected until the conclusion of the next A.G.M., with the exception of the Chairperson.

(8) The tenure of office of the Chairperson shall be one year. He/She shall be eligible for re-election for the following year but ineligible for a further term until one year has elapsed from the end of his/her last term.

(9) Should any vacancy occur on the Executive Committee, the Executive Committee shall have power to co-opt a member or members to fill such vacancy or vacancies.

(10) Any member of the Executive Committee being absent from five consecutive meetings shall, in the absence of a satisfactory explanation be considered to have resigned office.

(11) The Executive may establish whatever sub-committees which are necessary for the efficient transaction of business and such sub-committees shall be subject to the Executive Committee and under the Chairmanship of a member of the Executive Committee. These sub-committees shall also be subject to the overall authority of the County Committee and the rules of Cumann Luthchleas Gael as defined in the Official Guide of Cumann Luthchleas Gael.

(12) The Executive Committee shall meet at least once a month. Half the Committee plus one shall constitute a quorum. The quorum must include at least two officers.

(13) Executive Committee meetings shall be held at the discretion of the Secretary. The Secretary shall have power to convene a Special Executive Committee Meeting at his/her discretion should business necessitate.

(14) At all meetings of the Executive Committee the Chairperson shall preside or in his/her absence the Vice Chairperson, Secretary, or some other member elected by the majority of those present.

(15) All previous minutes will be read and resolutions discussed. No resolution once it has been passed can be overruled for s period of three months, except where a resolution, which has been passed, is deemed by the County Committee to be in contravention of the rules of Cumann Luthchleas Gael and/or the County bylaws and such decision has been notified to the Executive Committee of the Club. In such a case, the resolution shall be revoked at the next meeting of the Executive Committee.

(16) Minutes of all Executive Committee meetings and Sub-Committee meetings shall be sent to the County Secretary.

(17) The Disciplinary Committee shall consist of two members elected at the A.G.M. and a Chairperson who shall be a member of the Executive Committee. The members of the Appeals Committee, other than the Chairperson, may not be a member of the outgoing or incoming Executive Committee. The rules for election, term of office, filling of vacancies shall be in accordance with the procedures for the Executive Committee.

(18) Decisions of the Executive Committee will be final.

Rule 5 General Meetings
(1) The Annual General Meeting of the Club shall be held in the month of November on such a date as shall be determined by the Executive Committee.

(2) A Special General Meeting may be called at any time by the Executive Committee or at the written request of not less than 10% of the membership of the Club. Such a request to state the nature of the matter or matters intended to be submitted to the meeting. At least 75% of the signatories must be present at the Special Meeting, otherwise the meeting shall be deemed invalid.

(3) Twenty one days notice of every General Meeting, together with the Agenda of the meeting, shall be given to every member of the Club in good standing. In addition such notice and agenda will also be sent to the Secretary of the County Committee.

(4) The Chairperson of a General Meeting, Executive Meeting or any Sub-Committee shall have a casting vote in addition to his/her vote as a member.

(5) All motions to be moved at the A.G.M., together with the name of the proposer and seconder, must be received in writing by the Secretary at least fourteen days before the date of the meeting.

(6) The following business shall be transacted:
(a) The Honorary Secretary shall submit a report of the proceedings of the Club for the preceding year.
(b) The Honorary Treasurer shall submit the accounts duly audited for the twelve months ended September 30th.
(c) Election of Chairperson.
(d) Election of Executive Committee.
(e) Election of Disciplinary Committee.
(f) Election of Auditors
(g) General Business.

Rule 6 Finance:
(1) The funds of the Club shall be lodged in such Bank as is approved by the Executive Committee in the name of “Dublin G.A.A. Supporters Club”. All disbursements shall be made by cheque and all cheques shall be signed by the Treasurer and countersigned by the Chairperson.

(2) It shall be the business of the Annual General Meeting to consider the Treasurer’s statement up to the preceding September 30th. A copy of the Treasurer’s statement shall be available to all members at the A.G.M.

(3) Auditors shall be appointed at the A.G.M. The Auditors may be members of the Club but shall not be members of the Executive Committee.

(4) The audited accounts of the Club shall be forwarded to the Runai Chontae for inclusion in the Annual Report of the County Committee each year.

(5) All matters incurring expense on the Club must be recorded and passed by the Executive Committee.

(6) Any member owing dues or moneys for social functions, etc., and who have been requested in writing by the Secretary to appear before the Executive Committee and fail to do so will be expelled from the Club unless sufficient reason is given for their non-appearance. Any person so expelled will be precluded from any further membership of the Club. The Executive Committee shall reserve the right to initiate legal action to recover funds from any individual where it is satisfied that misappropriation of Club funds has occurred.

Rule 7 Club Rules:
(1) The rules of the Club shall be printed and a copy issued to each member.

(2) Alterations or additions to these rules can only be made at an A.G.M. or at a special General Meeting called for that purpose provided that twenty one days notice is given.

(3) A copy of all amendments or alterations to rules shall be issued to all members as soon as possible after the General Meeting at which amendments or alterations have been adapted.

(4) The forgoing Rules shall be the Laws of the Club and their acceptance a fundamental condition of membership.

(5) The Executive Committee shall have power to deal with any matters not provided for in these Rules and to take any action necessary or desirable for the improvement of the Club and benefit of its members, provided always that such actions are not in conflict with other Rules of Cumann Luthchleas Gael as defined in the Official Guide or with any policy of Cumann Luthchleas Gael.

(6) The decision of the Executive Committee on the interpretation of these Rules and of matters arising therefrom shall be final except where such decision is held by the County Committee to be in conflict with the Rules of Cumann Luthchleas Gael. In such an instance, the interpretation of the County Committee shall be final.

Rule 8 General:
(1) The Club shall not be dissolved without the consent of two-thirds of its membership and only on such terms and conditions as the members may determine. Where the Club functions in contravention of a ruling from the County Committee, the County Committee may order the Club to dissolve and such order shall be complied with.

(2) In the event of the Club being dissolved the assets shall revert to the County Committee, in whom the ultimate control is vested.

(3) The Club is not responsible for any misfortune, however caused, incurred by members on any excursion or while attending functions organised by the Club.

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